Best Ways to End an Email in English

when you write a sassy email and end it with "Thanks!" - salt bae1 | Meme Generator

Many of our students ask us “What is the best way to end an email in English?” 

Well, the answer is it depends. Is it a formal communication? How well do you know the person? Is it a professional email? There is a lot to consider!  However, let’s not overthink it! Most times you won’t offend anyone too badly with the wrong kind of closing:) Are you stressed about how to end an email in English? Before we get into the options, let’s discuss the context of your communication.

 

Who are we talking to and why?

So this is the way I think about it. The context will dictate how formal you want to be. Consider two things. 

  1. How close are you to the person(s) you are emailing?
  2. What is your relationship to them?

This will determine how formal or informal to be when ending an email. If it’s not someone you know very well, you probably want to err on the side of caution and be more formal with a closing. When you are emailing a friend, it’s probably OK to be very casual. If you are emailing someone in a professional context (say a customer or your boss), even if you know them very well you may want to be formal just to show a sign of respect.

Here is a short list of common email endings or closing (in English) and what they mean.

 

9 Ways to End an Email in English

Sincerely This is a classic formal closing that harkens back to when people actually wrote letters with pen and paper:) It’s a go to closing for business emails to clients, colleagues and other professionals. To be sincere, means to be genuine… like you mean what you say.
Respectfully This is a very formal way to end an email in English. Respectfully, Respectfully Yours or With Respect, these all mean that you have a lot of respect for the person you are emailing. This is something you’d use when applying for a job. 
Regards Regards, Warm Regards and Best Regards are ways to say that you are thinking of your audience, but in a very polite and formal way.    
Best Wishes This is a nice thing to say… nothing wrong with wishing someone the best! It is considered formal, but also very personal. You would typically use it when there’s closure though. Use Best Wishes if it might be awhile before you see or talk to someone again. 
Thank You In my opinion Thank You is somewhat neutral when it comes to being formal or informal. It is a very versatile closing that shows respect, care and appreciation. Of course if you shorten it to Thanks it becomes less formal. 
Cheers In America Cheers is more often something you say when you are raising your glass and making a toast. However, if you are British or Australian it’s commonly used as a casual closing for an email. 
Take Care Take Care is a nice and simple way to close an email. Sometimes you hear someone say this at the end of a phone call. It’s a roundabout way of wishing that no harm comes to them… or simply wishing them well.
XOXO Hugs and Kisses is a super casual way to close a message. It really should only be used with close friends and family. You wouldn’t want someone to get the wrong idea!
Nothing More often than not, it’s OK to close with NOTHING. Especially if your email communication is more like an exchange or conversation thread. Sometimes you may just put your name at the bottom or nothing at all. It’s not very formal, but totally acceptable… especially in this day and age where everyone is trying to save time.

What else can we help you with?

With the world becoming more connected, communication is as important as ever. Especially when it comes to using English in business. If you are a professional that needs help speaking English with the right pronunciation, grammar and vocabulary, try Lingoloop. Need help with emails, a presentation or maybe an interview? We can help!

Our expert teachers are ready to help you feel good speaking English! Sign up for a free trial class today

How can I improve my Business English?: real concerns from real students

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Business English is hard when you are a non-native speaker. You may be asking yourself “How can I improve my Business English?” Well, even the most advanced English learners can struggle with how to improve their professional English speaking skills. Some of it comes from not having the right words or mispronouncing them, but much of that struggle can be from a lack of confidence or fluency (being able to speak without hesitation).

We asked our Lingoloop students who are focusing on business English, about the challenges of using English in the workplace. Here is a list of their concerns.

#1 “I don’t want to seem impolite.”

A recent student who works in a corporate job wanted to learn how to say “I can’t right now, but I’ll finish it by the end of the week.”  She feels when she says anything other than “yes,” it might come across as impolite. Of course there are many polite ways to say “No” in English. But it can be difficult to think of them on the spot! When you have a chance look at our recent blog post about different ways to say “no.”

 

#2 “I feel like people stop listening to me.”

Another comment we get from people in management positions is that they feel that their team members stop listening to them after a few sentences because the listeners are distracted by the speaker’s limited vocabulary, pronunciation, etc.

One way to improve in this area is to learn the jargon (idiomatic expressions) of your field. There are so many idiomatic expressions and acronyms in business! People love to find a short way to say something. It will help you speak more succinctly and connect with your co-workers. 

It can be frustrating when people don’t listen to you! It becomes distracting and can lead to the next thing on our list.

 

#3 “I lose my train of thought.”

It can happen to the best of us, but it happens a little too often to non-native speakers. Because many of our students are stressed about having to speak English, little things can derail their thoughts. All of a sudden, you forget what you were going to say!

Even if you are taking a Business English course to improve your vocabulary, don’t forget that it’s important practice using what you learn. Lingoloop group classes are a great way to practice speaking in front of others and improve your focus. Many students claim feeling more confidence after just a few classes!

 

#4 “I feel insecure when I’m on a conference call.”

There is something unnatural about speaking on a conference call. Only one person can speak at a time! There are awkward pauses and moments where people can’t hear. Even worse, now with video calls on Zoom, Facetime and Skype, there is the added pressure of worrying about what you look like. If you have Zoom anxiety check out our recent blog post about this topic! 

 

#5 “Small talk is difficult for me.”

Some of our learners have little problem with speaking English in a technical setting, but when it comes to making “small talk” with co-workers, they don’t know what to say (or maybe they don’t know what others are saying). Some of it is cultural and some of it has to do with idiomatic expression. There are so many colorful ways to say things in English! It can be hard for non-native speakers to understand. 

Is Business English hard?

So what do you think? Do any of these reasons sound like something you would say? If so, sign up for a Lingoloop Free trial class and improve your business English with our 5-star online English course. Most of our students use Lingoloop to improve their English for their current job or to help them find the next one. Speak English professionally and with confidence. Try it today!

 

Who’s the Boss? – Business English Quiz

business english

Some say the International language of business is English. However, sometimes Business English can seem like its own language. There is so much jargon and technical words that make it difficult for English learners to understand.

Are you the boss of Business English? Let’s see if you can score 10/10 on our quiz!

Relax, it’s just business!

I hope you enjoyed our quiz. Feel free to share it with friends!

Many of our students use Lingoloop to improve their English for business – to help them feel good speaking English at work. If you feel like you could use a boost, sign up for a Lingoloop free trial class today!

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Internet Slang Quiz

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Slang on the Internet?

There are so many acronyms and slang people use to communicate on the Internet. Initially these were abbreviations for longer phrases, but people nearly treat them like they are actual words! Take our Lingoloop Internet slang quiz below and test how well you speak Internet:)

 

I hope you enjoyed our quiz. If you want to brush up on your slang and learn to speak like a native speaker, sign up for a Lingoloop free trial class. Practicing real English conversations with our expert tutors over video chat will improve your skills and boost your confidence quickly!

 

Nervous About Video Conference Calls?: 9 Tips For Zoom Anxiety

Zoom meetings be like... : Zoom

The world is changing quickly and video conference calls (Zoom, Skype etc.) are becoming a big part of our everyday life. Do you feel nervous about using Zoom? Don’t worry you are not alone! As a company that has been teaching English through video chat for many years, we have some good ideas about how to make video conference calls a less stressful experience.

 

Let’s face it, video conference calls are weird

I’ll say it again, video conference calls are weird. Here are a few reasons why:

Technology gets in the way: We are connecting with people that have different skill sets, comfort levels with technology and devices. How many times have you said “Can you hear me? I can see you… can you see me?” It is rare that a video conference call is a completely smooth experience. Especially when you are calling someone for the first time. This raises the stress about the whole experience. 

It is weird to see yourself talking: It is weird enough to talk on the telephone, but most of us are used to it. In the old days (hahaha) you could just focus on your thoughts and speak. Now with Zoom, we have the added stress of having to look at ourselves and worrying about what other people see when we are talking. It is harder to focus.

It is hard to listen when you constantly see yourself: Not only is it weird to talk, it is weird to listen on a video conference call. We are distracted. We are distracted by having to look at someone else, and also distracted by the image of ourselves on screen. 

Eventually as a society we will all get better at this:) However, in the meantime you may be asking yourself “How do I reduce Zoom anxiety?” or “How can I stop feeling nervous on video calls?” The simple answer, is to plan ahead. Think of the specific things that are causing you stress and work to minimize their effect on your call. See some of our specific suggestions below: 

 

9 tips to help you feel good about video conference calls

1) Speak slowly: With all of the added distractions and issues with technology that we identified, it is important to speak slowly… maybe even slower than you think you should if English is your second language. It will be easier for you to express yourself, and easier for others to understand.

2) Use screen share: If you have to present ideas, take advantage of screen sharing tools. Prepare a short presentation ahead of time to make sure your audience understands your main points. Your thoughts will seem more organized (because they are!) and it will take the focus off of you.

3) Good lighting: Video conference calls are a performance. You can now use your face to express yourself. Your gestures are just as important as the words you choose. Good lighting will allow people to read your facial cues and make you look better on screen!

4) Smile: Don’t forget to smile. Smile a lot! There is something funny about smiling – it is contagious. When you smile, people smile back. Make the video conference call a happy place. You may have noticed it is easier to talk to someone who is smiling. 

5) Wear pants: Yes, you are at home, but don’t use that as an excuse to look unprofessional during a work call. You’ll find that if you dress for work, it will make you feel more professional. If you feel better about your appearance, you won’t worry as much about how you look. 

6) Find a quiet space: Try to find a private or quiet space for your call in order to reduce background noise. The last thing we want to worry about during a video call is being interrupted by sirens or a loud barking dog. Do your best to control your environment to reduce potential stressors. 

7) Wear headphones with a mic: Wearing headphones with a mic makes it easier for others to hear you and for you to hear others. This is especially important if you are on a call with multiple parties. 

8) Break the ice: It is hard to jump straight into the meeting agenda if you are nervous about a Zoom call. Try your best to participate early when people are exchanging pleasantries. Hearing your own voice on the call, even with a quick “Hello… how are you?” will make you feel less anxious about speaking later.

9) Don’t look at yourself: If watching yourself while you talk is causing you anxiety, don’t do it. Focus your eyes on the camera. You can also minimize the Zoom window so that you don’t see yourself (or others). 

I hope you found these tips useful. If you reduce the risk of distractions and unexpected interruptions, all of these things can minimize your anxiety about video conference calls. 

While these are issues that everyone faces, if English is your second language, the problems become amplified. If you are anxious about your English speaking, sign up for a Lingoloop free trial class. Practicing real English conversations with our expert tutors over Zoom will improve your skills and boost your confidence quickly!

 

10 everyday business acronyms, what they mean and how to use them

 

Image result for business acronym gif

 

Short and sweet… let’s use some acronyms 

In today’s fast-paced world, acronyms and abbreviations are heavily used… especially in Business English. Just like investors want to invest as little money as possible to make a profit, people want to use as few characters (or words) as possible to express their meaning, especially when typing an email or a text message. 

Whether you are learning English for business or just for fun, knowing these 10 everyday business acronyms, what they mean and how to use them will help you communicate with native English speakers.

FYI

 

“For your information” or FYI is one of the most common acronyms used in business and communication in general. You may get a forwarded email from a co-worker with these 3 letters and nothing else! Usually what this means is that the sender of the message simply wanted to “keep you in the loop” and let you know that something happened. 

Or someone may start a sentence with “FYI” so that they don’t have to say “for your information” to save time (and breath).

“FYI your boss left you a voicemail. She was looking for you earlier.”

‘FYI Lingoloop offers online English classes, not in-person classes.”

 

BTW

 

Like FYI, “By the way” or BTW is an acronym used to inform someone of something as well.

“BTW, the memos were sent out at the end of last week.”

“BTW, I checked my notes and I don’t have her phone number.”

 

IMHO

 

“In my humble opinion” is used when you want to signal to someone that you are voicing your own perspective. For example: 

“IMHO, brunch is overrated.”

“We should have fired him years ago IMHO.”

While the word “humble” means to be respectful or deferential, sometimes IMHO can be used in a proud (not so humble) or snide way… So make sure you understand the context!

 

ASAP

 

“As soon as possible” or ASAP is a classic acronym that is used in all walks of life. When you want something ASAP, you want it right away!

“Sorry sir, we will get you a room ASAP!”

“I’m hoping we will know the test results ASAP.”

 

IOU

 

IOU is short for “I owe you.” It is often used as a noun to express a debt. AN IOU can be have a monetary value (like if you borrow $5 from someone). It can also have a non-monetary value, like if a friend helps you with a task, you may repay them in kind by offering to help them on their next project. 

“Thanks for covering for me, I’ll give you an IOU.”

“Hey Jimmy this is the last time. Next time you’ll have to start paying back these IOUs.”

 

TBD

 

If something is TBD or “to be determined” it has not yet been decided. Sometimes you will see TBD on a schedule. Let’s say you are looking at a calendar of events. The date and/or time may be printed, but perhaps the location is TBD. 

 

ETA

 

ETA or “estimated time of arrival” is a popular acronym used when you want to know when something will be finished or when someone will arrive.

“Mom, I’ll wait for you outside in the parking lot. What’s your ETA?”

“Do you have an ETA for when that report will be finished?” 

 

EOD

 

EOD or “end of day” is another acronym related to time. It’s usually used to express a deadline.

“I’ll have that report to you by EOD Friday.”

“I see that the package will be delivered by EOD.”

 

FTR

 

You don’t see FTR or “for the record” that often, but it does appear from time to time. Sometimes when someone is trying to argue, or defend a position, they will say “for the record” to express a fact that supports their opinion. 

“I know you think it’s my fault, but FTR I sent the invoice yesterday, before the deadline.”

“FTR I told HR (Human Resources) about this problem two months ago.”

 

Image result for awkward air kiss gif

KISS

 

“Keep it simple stupid” or KISS is a principle that means sometimes simplicity is best. Systems that are overly complicated in design have a greater risk of failure. It’s very much related to the expression “too many moving parts” which was covered in our last blog post. The KISS acronym is not used as an abbreviated phrase to shorten a sentence like some of the other examples. We included it because it’s an important concept and phrase that’s useful in business and life in general.

To review, people use these business acronyms to simplify their writing – to get their point across in as few words as possible. So, keep it simple stupid, IMHO if you want to improve your English quickly, practice real conversations with our expert tutors at Lingoloop. FYI we have a 5-star google rating🙂

How to Write a Basic Email in English

Basic email tips from Lingoloop

Are you asking how to write an email in English?

There is an art to writing a great email in English, especially for work. Not too long, not too short… just right! Writing the perfect email is easy if you have a simple strategy:

-Keep a clear format

-Keep the tone polite and professional

-Avoid unnecessary information

Now, let’s review the basics! As an example, let’s pretend we own a bakery business and we are emailing a marketing company to help us with some brochures.

Subject line

This should make it obvious to the receiver what the email is about. Your goal is to get the reader to open that email! So give enough information to get them to click.

RE: Request for brochure to place new order

RE: new customer info request

 

Let’s start with the greeting

Dear Sir/Ma’am,    (Formal greeting: if you don’t know the receiver’s name)

Dear Ms. Baker       (Formal greeting: if you know the receiver’s name)

 

Hi Alex,    (Informal greetings: suitable for someone you already know)

Hello Alex,    

 

Do they know who you are?

Introduce yourself if necessary. Do it up front so that they don’t have to guess who you are!

My name is Jenna Stevens, manager at Brown’s Bakery.

 

Let’s bake some fresh emails

Get to the point

State your reason for emailing. Make it easy for the reader to help you.

I’m emailing to request a brochure of your products available this winter.

 

Emailing in English will be easy as pie!

 

Give them the back story

Now that they know what you want, give them some detail so they understand why.

We are hoping to create a new line of breakfast options at Brown’s Bakery and we would like you to be our main supplier for our base ingredients. We will have a order drawn up by Monday 11/27, and we hope to launch our new menu on Friday 12/15.

 

What else could help your reader?

Again, let’s make it easy for our reader to help us. We want to have efficient communication so that there’s not a lot of back and forth.

Our hours of operation are Mon-Fri  7am-5pm. You can contact our business at 775 986-7767.

 

And now for the icing on the cake…

 

Signing off

Best regards,   (Formal sign off)

All the best,    (Less formal sign off options)

Let’s review how to write an email in English

Keep it simple and focus on these key components:

1) Greeting

2) Introduce yourself

3) State your reason for emailing

4) The backstory

5) Any other useful information?

6) Signing off

Need more help with communication in English?

Now that we have the basic email down is there anything else we can help you with? Lingoloop has been helping thousands of students improve their English online with our 5-star online English classes. Practice real English conversations with the best tutors in the industry. Click here to sign up for a free 25 minute consultation. Try it today!